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Search apc 0000330395

apc AB open en

Smart Washroom Technology & Janitorial Application

Closes in 14 days 09 Sep 2026 00:00 UTC

Official notice

IT fit 60 Smart washroom technology and janitorial app align with the shop's software/IoT capabilities.

Our call:

AI workability

Bid call: NO_GO The project is primarily a janitorial services Master Services Agreement with a smart washroom technology component. AI agents can only address the software, data, and documentation layer, estimated at about 18% of total effort. The shop lacks janitorial workforce, airport security clearance, bonding, and large reference contracts. Physical bid submission and on-site requirements further reduce fit. Recommend no-go as prime; consider subcontracting the software layer to a qualified janitorial prime if desired.

DeliverableModeAI shareHoursNotes
Smart washroom software platform
Web app, APIs, integrations, dashboards for smart washroom monitoring and reporting. 		ai agent 80% 800 AI agents can build and ship the software end-to-end with light human review and architecture sign-off.
Janitorial operations application
Workforce scheduling, task assignment, cleaning checklists, and operational reporting. 		ai agent 75% 600 AI can build the app, but human product decisions and UAT are required.
Data integration and analytics
Sensor data ingestion, cleaning KPIs, BI dashboards, and operational insights. 		ai agent 85% 400 AI can build pipelines and dashboards; human validation of KPIs and sensor data is needed.
Documentation and training materials
User manuals, operational procedures, training material, and EN/FR translation. 		ai agent 80% 200 AI can generate and translate documents; human subject-matter review is required.
Physical installation and hardware deployment
Installation of sensors, smart devices, cabling, and on-site hardware at Calgary International Airport. 		human only 5% 1500 AI can assist with planning and checklists, but all physical installation work is human-only.
Janitorial services operations
Ongoing cleaning, restocking, waste removal, and washroom maintenance over the contract term. 		human only 0% 6000 Core scope requires physical labour, airport badging, and on-site presence; AI cannot perform this work.
Project management and stakeholder workshops
Client workshops, on-site meetings, status reporting, and relationship management. 		ai assisted 30% 500 AI can generate PM artifacts and meeting notes, but humans must facilitate workshops and manage client relationships.
Security-cleared work and compliance
Airport badging, background checks, restricted-area access, and compliance administration. 		human only 0% 300 Security-cleared work cannot be performed by AI and requires human personnel.
Bid submission and contract administration
Proposal drafting, compliance matrix, physical bid submission, and contract signature. 		ai assisted 50% 200 AI can draft the proposal and compliance matrix; humans must review, sign, and physically submit.

Risks

  • high Core scope is janitorial services, not software; the shop lacks janitorial workforce and airport operational experience.
    Mitigation: Do not bid as prime; consider partnering with a qualified janitorial services prime.
  • high Airport security clearance and badging will be required for any on-site personnel; the shop has no facility security clearance.
    Mitigation: Confirm clearance requirements early; if pursuing, hire or partner with cleared personnel.
  • high Physical installation and ongoing cleaning at an active airport require insurance, bonding, and safety compliance; the shop has no bonding or large reference contracts.
    Mitigation: Avoid prime bid; only consider a software subcontract role where the prime holds bonding and insurance.
  • medium Physical bid submission and short 20-day timeline may strain a small shop.
    Mitigation: Use AI to accelerate proposal drafting, but allocate human time for logistics and review.
  • medium No evaluation criteria or pricing details were provided, making win probability hard to assess.
    Mitigation: Request the full RFP or seek clarification before committing resources.

Human roles needed

  • Janitorial staff · 60% — Physical cleaning, restocking, waste removal, and washroom maintenance cannot be automated or performed by AI.
  • Installation technicians · 15% — Hardware deployment, cabling, and on-site installation at YYC require physical presence and airport badging.
  • Project manager / on-site liaison · 10% — Client workshops, stakeholder facilitation, and relationship management require a human.
  • Security-cleared personnel · 10% — Airport badging, restricted-area access, and compliance processes require cleared human staff.
  • Legal and finance · 5% — Contract signature, insurance, bonding, and financial accountability require human authority.

Why not more AI

  • Cannot perform physical cleaning or janitorial labour.
  • Cannot install hardware, cabling, or sensors on-site.
  • Cannot obtain airport security clearance or badging.
  • Cannot sign contracts or provide bonding/insurance.
  • Cannot facilitate in-person stakeholder workshops.
  • Cannot physically submit bid packages.

Suggested delivery stack

  • If pursuing a software-only subcontract, use AI agents to build a React/Node/Python web app with PostgreSQL, REST APIs, and MQTT-based IoT ingestion.
  • Use Power BI or Looker for dashboards and cleaning KPIs.
  • Use AI-assisted documentation and EN/FR translation tooling.
  • Automate testing, CI/CD, and deployment with AI-generated pipelines.
  • Do not bid as prime; seek a partnership with a janitorial/cleaning prime that holds airport credentials.
Requirements & compliance (3)
RefRequirementKindCompliance
Bid Submission Physical Bid Submission
Physical submission is required; no address or format details were provided in the extract. Can be couriered but adds logistics.		 other unclear
Prebid Conference Registration Pre-register attendance by emailing proposals@yyc.com and cc to Jonathan Terpstra no later than August 26, 2026 at 4:00 PM MDT.
Can be met by emailing the required contacts before the deadline.		 other met
Proposal Submission Proposal Submission and Inquiries Contact: Attention: Proposals, Supply Chain, Proposals@yyc.com and cc: Jonathan Terpstra, Sourcing Specialist, Supply Chain, jonathant@yyc.com
Contact information is available; inquiries and proposal coordination can be handled by email.		 other met
Evaluation criteria & key dates
  • Not disclosed · Unknown — No evaluation criteria or weights were provided in the extracted documents.
  • 2026-08-20 — Publication
  • 2026-08-26 — Pre-registration Deadline
  • 2026-08-27 — Prebid Conference
  • 2026-09-01 — Question Acceptance Deadline
  • 2026-09-09 — Closing Date
Assumptions & gaps

Assumptions

  • Total effort is a rough estimate because no value or detailed scope was provided.
  • Janitorial services dominate the contract term of 3+2 years.
  • Airport security clearance and badging will be required for any on-site personnel.
  • The shop would be bidding as prime contractor, not subcontractor.
  • AI workability is based only on software, data, and documentation deliverables.

Gaps in source documents

  • No evaluation criteria or weights were provided.
  • No estimated value or pricing details were provided.
  • No detailed scope of janitorial services or technology requirements was provided.
  • No security clearance requirements were stated in the extract, but airport work implies them.
  • No information on existing systems, integrations, or data sources was provided.
  • No information on number of washrooms or service levels was provided.
  • No insurance or bonding requirements were stated in the extract.

Deep read covered 1 captured document.

Draft proposal

Generate a first-draft bid response from the AI-workability dossier — approach per workstream, compliance responses, team model, pricing structure, and an honest gap list. Human review required before submission.

Buyer
The Calgary Airport Authority
Type
provincial
Location
Calgary, AB, CAN
Notice type
—
Published
20 Aug 2026
Closes
09 Sep 2026 00:00 UTC
GSIN
—
UNSPSC
—

Extracted document text

notice-page.txt

911 - Smart Washroom Technology & Janitorial Application 911 - Smart Washroom Technology & Janitorial Application Time Left to Bid Select a tab Notice Categories Documents (1) Notice Categories Documents 1 Mail Basic Information Reference Number 0000330395 Issuing Organization The Calgary Airport Authority Owner Organization The Calgary Airport Authority Solicitation Type RFP - Request for Proposal (Formal) Solicitation Number 911 Title Smart Washroom Technology & Janitorial Application Source ID PP.CO.AB.672757.C93436 Details Location Canada, Alberta, Calgary Delivery Point Calgary International Airport Purchase Type Duration: 3 years Option: 2 additional years Description Master Services Agreement would be for a period of Initial Term of 3 years with the option to renew for 2 years at the client’s discretion. Pricing is to be held firm for initial term of the contract, with pricing to be reviewed and mutually agreed upon during each renewal period. See more Dates Publication 2026/08/20 03:56:46 PM MDT Bid Intent Not Available Question Acceptance Deadline 2026/09/01 02:00:00 PM MDT Questions are submitted online No Closing Date 2026/09/09 02:00:00 PM MDT Prebid Conference 2026/08/27 02:00:00 PM MDT Contact Information Jonathan Terpstra 403-735-7539 jonathant@yyc.com Proposals proposals@yyc.com Pre-Bidding Events Event Type Prebid Conference Attendance Recommended Event date 2026/08/27 02:00:00 PM MDT Location The Calgary Airport - Online Event Note A pre-proposal briefing will be held on August 27th. You are requested to pre-register your attendance by emailing proposals@yyc.com and cc to Joanthant@yyc.com. no later than August 26, 2026 at 4:00 PM MDT. See more Bid Submission Process Bid Submission Type Physical Bid Submission Additional Bidding Instructions Proposal Submission and Inquiries Contact: Attention: Proposals, Supply Chain, Proposals@yyc.com and cc: Jonathan Terpstra, Sourcing Specialist, Supply Chain, jonathant@yyc.com See more Print Options All Notice Categories Documents © MERX - All rights reserved. No part of the information on this Web Site may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photocopying, recording or otherwise without the prior permission of MERX and the Minister of the participating government department (if applicable). MERX, the Minister nor the Contracting Authority will assume responsibility or liability for the accuracy of the information contained in the publication. Terms & Conditions | Privacy Policy | Contact Us | Disclaimer | Accessibility MDF commerce (opens in a new window) We use cookies and other similar technology to deliver our online services. Essential cookies are used to enable you to access and navigate our site. These are necessary and are always on. We also use functional, analytics, and marketing cookies when we have your consent to do so. For more information on how we use cookies, please consult our Privacy Policy . Allow all cookies Reject all non-essential cookies

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