# AI workability — Smart Washroom Technology & Janitorial Application

*Buyer: The Calgary Airport Authority · Source: apc · Closes: 09 Sep 2026 00:00 UTC*

**AI workability: 18%** (majority needs humans) · notice-only read · bid call: **NO_GO**

- Effort: 10,500 h total · 1,915 h AI · 8,585 h human (low confidence)

## Verdict

No-go as prime: AI can support the software/analytics layer, but the core janitorial services and physical installation work are human-only and outside the shop's capability profile.

## Bid call

**NO_GO** — The project is primarily a janitorial services Master Services Agreement with a smart washroom technology component. AI agents can only address the software, data, and documentation layer, estimated at about 18% of total effort. The shop lacks janitorial workforce, airport security clearance, bonding, and large reference contracts. Physical bid submission and on-site requirements further reduce fit. Recommend no-go as prime; consider subcontracting the software layer to a qualified janitorial prime if desired.

## Deliverables

| Deliverable | Mode | AI share | Hours |
| --- | --- | --- | --- |
| Smart washroom software platform | ai_agent | 80% | 800 |
| Janitorial operations application | ai_agent | 75% | 600 |
| Data integration and analytics | ai_agent | 85% | 400 |
| Documentation and training materials | ai_agent | 80% | 200 |
| Physical installation and hardware deployment | human_only | 5% | 1500 |
| Janitorial services operations | human_only | 0% | 6000 |
| Project management and stakeholder workshops | ai_assisted | 30% | 500 |
| Security-cleared work and compliance | human_only | 0% | 300 |
| Bid submission and contract administration | ai_assisted | 50% | 200 |

## Risks

- **[high]** Core scope is janitorial services, not software; the shop lacks janitorial workforce and airport operational experience. — *Do not bid as prime; consider partnering with a qualified janitorial services prime.*
- **[high]** Airport security clearance and badging will be required for any on-site personnel; the shop has no facility security clearance. — *Confirm clearance requirements early; if pursuing, hire or partner with cleared personnel.*
- **[high]** Physical installation and ongoing cleaning at an active airport require insurance, bonding, and safety compliance; the shop has no bonding or large reference contracts. — *Avoid prime bid; only consider a software subcontract role where the prime holds bonding and insurance.*
- **[medium]** Physical bid submission and short 20-day timeline may strain a small shop. — *Use AI to accelerate proposal drafting, but allocate human time for logistics and review.*
- **[medium]** No evaluation criteria or pricing details were provided, making win probability hard to assess. — *Request the full RFP or seek clarification before committing resources.*

## Human roles

- **Janitorial staff** (60%): Physical cleaning, restocking, waste removal, and washroom maintenance cannot be automated or performed by AI.
- **Installation technicians** (15%): Hardware deployment, cabling, and on-site installation at YYC require physical presence and airport badging.
- **Project manager / on-site liaison** (10%): Client workshops, stakeholder facilitation, and relationship management require a human.
- **Security-cleared personnel** (10%): Airport badging, restricted-area access, and compliance processes require cleared human staff.
- **Legal and finance** (5%): Contract signature, insurance, bonding, and financial accountability require human authority.

## Why not more AI

- Cannot perform physical cleaning or janitorial labour.
- Cannot install hardware, cabling, or sensors on-site.
- Cannot obtain airport security clearance or badging.
- Cannot sign contracts or provide bonding/insurance.
- Cannot facilitate in-person stakeholder workshops.
- Cannot physically submit bid packages.

## Requirements & compliance

| Ref | Requirement | Status |
| --- | --- | --- |
| Bid Submission | Physical Bid Submission | unclear |
| Prebid Conference Registration | Pre-register attendance by emailing proposals@yyc.com and cc to Jonathan Terpstra no later than August 26, 2026 at 4:00 PM MDT. | met |
| Proposal Submission | Proposal Submission and Inquiries Contact: Attention: Proposals, Supply Chain, Proposals@yyc.com and cc: Jonathan Terpstra, Sourcing Specialist, Supply Chain, jonathant@yyc.com | met |

## Evaluation criteria

- **Not disclosed** (Unknown): No evaluation criteria or weights were provided in the extracted documents.

## Key dates

- 2026-08-20 — Publication
- 2026-08-26 — Pre-registration Deadline
- 2026-08-27 — Prebid Conference
- 2026-09-01 — Question Acceptance Deadline
- 2026-09-09 — Closing Date

## Gaps in source documents

- No evaluation criteria or weights were provided.
- No estimated value or pricing details were provided.
- No detailed scope of janitorial services or technology requirements was provided.
- No security clearance requirements were stated in the extract, but airport work implies them.
- No information on existing systems, integrations, or data sources was provided.
- No information on number of washrooms or service levels was provided.
- No insurance or bonding requirements were stated in the extract.

## Assumptions

- Total effort is a rough estimate because no value or detailed scope was provided.
- Janitorial services dominate the contract term of 3+2 years.
- Airport security clearance and badging will be required for any on-site personnel.
- The shop would be bidding as prime contractor, not subcontractor.
- AI workability is based only on software, data, and documentation deliverables.

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*Generated by GovContract from public tender documents. Human review required before acting on bid decisions.*