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Smart Washroom Technology & Janitorial Application

Closes in 14 days 09 Sep 2026 00:00 UTC

Official notice

IT fit 75 Smart washroom technology involves IoT and software, a good fit for an IT shop.

Our call:

AI workability

Bid call: MAYBE AI can handle roughly 56% of the effort, mostly in software, data, and documentation. However, physical installation, airport security, and thin documentation make this a conditional bid. Proceed only if a local installation partner is secured and the buyer confirms no insurmountable security clearance requirements; otherwise, no-go.

DeliverableModeAI shareHoursNotes
Bid package and compliance
Prepare proposal, pricing, and required physical submission; register for prebid conference. 		ai assisted 60% 40 AI drafts all content; human reviews, signs, and physically submits the bid.
Requirements discovery and site assessment
Conduct workshops and site walkthroughs at YYC to understand washroom layouts, janitorial workflows, and integration points. 		ai assisted 30% 80 On-site presence at Calgary International Airport is human-only; AI prepares questionnaires and synthesizes findings.
Solution architecture and IoT design
Design smart washroom sensor network, data flow, cloud platform, and janitorial application architecture. 		ai assisted 70% 120 AI can draft architecture; human must validate against physical constraints and client standards.
Software platform development
Build web dashboard, mobile janitorial task app, alerting, and reporting. 		ai agent 85% 700 AI agents can produce production software end-to-end with light human review.
IoT sensor integration
Develop firmware/API integrations for sensors and edge gateways. 		ai assisted 70% 200 Code can be AI-generated, but hardware-in-the-loop testing requires humans.
Data analytics and BI
Create dashboards for usage, cleanliness, response times, and predictive maintenance. 		ai agent 90% 150 AI can handle data cleaning, analysis, and dashboard generation end-to-end.
Documentation and training materials
Generate user manuals, admin guides, and training decks. 		ai agent 90% 80 AI can generate and translate documentation; human reviews for accuracy.
Hardware procurement and installation
Source, install, and commission sensors and gateways in airport washrooms. 		human only 0% 350 Physical installation and airport security protocols require humans; likely subcontracted.
System integration testing and QA
End-to-end testing of software, integrations, and hardware. 		ai assisted 60% 150 AI generates and runs automated tests; on-site acceptance testing is human.
Deployment and go-live support
Deploy to production, train staff, and provide on-site go-live support. 		ai assisted 40% 120 AI automates deployment and remote support; on-site presence is human.
Ongoing support and maintenance
Monitor system health, handle incidents, and release updates over the 3-year term. 		ai assisted 50% 250 AI can monitor and auto-remediate; human on-call and client communication required.
Project management and governance
Manage schedule, budget, client reporting, and contract compliance. 		human only 10% 150 Relationship and accountability are human; AI assists with reporting.

Risks

  • high Thin documentation: no detailed scope, evaluation criteria, or pricing schedule.
    Mitigation: Submit clarifying questions before the question deadline; budget for discovery phase.
  • high Physical installation at an active airport: security badging, restricted zones, and union rules.
    Mitigation: Partner with a local low-voltage/security installer; start badging process immediately.
  • high Security clearance uncertainty: airport authority may require clearance for on-site staff.
    Mitigation: Confirm requirements with buyer; use cleared subcontractors if needed.
  • medium Physical bid submission: requires human presence in Calgary by closing.
    Mitigation: Assign a local representative or courier service well before the deadline.
  • medium Short timeline: 20 days from publication to close.
    Mitigation: Start immediately; use AI to accelerate proposal, design, and pricing work.
  • medium Small shop lacks large reference-contract history.
    Mitigation: Emphasize AI-agent delivery model, partner credentials, and a pilot approach.
  • medium Firm pricing for 3 years creates cost risk.
    Mitigation: Build contingency into pricing; define change-control process.
  • medium Ongoing support over 3+2 years strains small team.
    Mitigation: Use AI monitoring and automation to reduce human load; define SLAs.

Human roles needed

  • Contract signatory / legal / insurance · 5% — Contracts, insurance, and financial accountability cannot be delegated to AI.
  • Project manager / client relationship · 15% — Stakeholder trust and day-to-day client communication need a human.
  • On-site installer / hardware deployment · 35% — Physical installation of sensors and gateways in airport washrooms is human-only.
  • Security-cleared personnel / badging · 10% — Airport access and security protocols require cleared individuals.
  • Site survey / acceptance testing · 15% — On-site walkthroughs and client acceptance require human presence.
  • Support / on-call escalation · 10% — Incident response and client-facing support need human judgment.
  • Bid submission / prebid attendance · 5% — Physical bid delivery and conference attendance are human tasks.
  • Janitorial operations SME · 5% — Domain expertise on janitorial workflows is needed to validate the application.

Why not more AI

  • Cannot sign contracts or take legal/financial accountability.
  • Cannot physically install IoT hardware or perform cabling in airport washrooms.
  • Cannot attend prebid conference or client workshops in person.
  • Cannot obtain security clearance or airport badging.
  • Cannot perform on-site acceptance testing or physical bid delivery.
  • Cannot replace human relationship management with airport authority stakeholders.

Suggested delivery stack

  • Cloud IoT platform: Azure IoT Hub or AWS IoT Core for device ingestion and management.
  • Time-series database: InfluxDB or TimescaleDB for sensor data.
  • Web dashboard and mobile app: React/React Native or Power Apps for janitorial task management.
  • Integration layer: REST/GraphQL APIs and event bus to connect to airport systems.
  • AI-assisted development toolchain: GitHub Copilot, Cursor, or similar for code generation, test generation, and documentation.
  • Automated CI/CD with infrastructure-as-code: Terraform and GitHub Actions.
  • BI/analytics: Power BI or Metabase for reporting.
  • Remote monitoring and alerting: Prometheus/Grafana or Azure Monitor.
Requirements & compliance (3)
RefRequirementKindCompliance
Pricing Pricing is to be held firm for initial term of the contract, with pricing to be reviewed and mutually agreed upon during each renewal period.
We can commit to firm pricing for the initial term; renewal pricing to be negotiated.		 mandatory met
Bid Submission Physical Bid Submission
Requires physical delivery; a human representative or courier will submit in Calgary.		 mandatory met
Prebid Conference Registration Pre-register attendance for prebid conference by emailing proposals@yyc.com and cc jonathant@yyc.com no later than August 26, 2026 at 4:00 PM MDT.
We will register before the deadline; attendance requires a human.		 other met
Evaluation criteria & key dates
  • Not published · N/A — No evaluation criteria or weighting were disclosed in the notice or available documents.
  • 2026/08/20 03:56:46 PM MDT — Publication
  • 2026/09/01 02:00:00 PM MDT — Question Acceptance Deadline
  • 2026/08/27 02:00:00 PM MDT — Prebid Conference
  • 2026/08/26 04:00:00 PM MDT — Pre-registration Deadline
  • 2026/09/09 02:00:00 PM MDT — Closing Date
Assumptions & gaps

Assumptions

  • The contract is for a technology/software solution, not janitorial labour; cleaning staff are not supplied by the bidder.
  • Hardware installation is included in the project and will be subcontracted to a qualified local installer.
  • No facility security clearance is currently held; any required clearance will be obtained through partners or the buyer.
  • The buyer will accept a small shop if the solution is strong and partners provide credentials.
  • The project can be delivered using an AI-agent-first model with a small human team.
  • Pricing can be held firm for 3 years with contingency.
  • English is the working language; French translation may be required but is not specified.

Gaps in source documents

  • No detailed scope of work or technical specifications.
  • No evaluation criteria or weighting.
  • No estimated contract value or budget.
  • No security clearance requirements stated.
  • No existing infrastructure or integration details.
  • No hardware/sensor list or quantities.
  • No service level agreements or performance metrics.
  • No information about janitorial staffing or workflows.
  • No language requirements.
  • No site access or badging process details.
  • No draft MSA terms beyond pricing and renewal.
  • No information about data privacy/security compliance (e.g., PIPEDA).

Deep read covered 1 captured document.

Draft proposal

Generate a first-draft bid response from the AI-workability dossier — approach per workstream, compliance responses, team model, pricing structure, and an honest gap list. Human review required before submission.

Buyer
The Calgary Airport Authority
Type
crown
Location
Calgary, AB, CAN
Notice type
—
Published
20 Aug 2026
Closes
09 Sep 2026 00:00 UTC
GSIN
—
UNSPSC
—

Description

Smart Washroom Technology & Janitorial Application

Extracted document text

notice-page.txt

911 - Smart Washroom Technology & Janitorial Application 911 - Smart Washroom Technology & Janitorial Application Time Left to Bid Select a tab Notice Categories Documents (1) Notice Categories Documents 1 Mail Basic Information Reference Number 0000330395 Issuing Organization The Calgary Airport Authority Owner Organization The Calgary Airport Authority Solicitation Type RFP - Request for Proposal (Formal) Solicitation Number 911 Title Smart Washroom Technology & Janitorial Application Source ID PP.CO.AB.672757.C93436 Details Location Canada, Alberta, Calgary Delivery Point Calgary International Airport Purchase Type Duration: 3 years Option: 2 additional years Description Master Services Agreement would be for a period of Initial Term of 3 years with the option to renew for 2 years at the client’s discretion. Pricing is to be held firm for initial term of the contract, with pricing to be reviewed and mutually agreed upon during each renewal period. See more Dates Publication 2026/08/20 03:56:46 PM MDT Bid Intent Not Available Question Acceptance Deadline 2026/09/01 02:00:00 PM MDT Questions are submitted online No Closing Date 2026/09/09 02:00:00 PM MDT Prebid Conference 2026/08/27 02:00:00 PM MDT Contact Information Jonathan Terpstra 403-735-7539 jonathant@yyc.com Proposals proposals@yyc.com Pre-Bidding Events Event Type Prebid Conference Attendance Recommended Event date 2026/08/27 02:00:00 PM MDT Location The Calgary Airport - Online Event Note A pre-proposal briefing will be held on August 27th. You are requested to pre-register your attendance by emailing proposals@yyc.com and cc to Joanthant@yyc.com. no later than August 26, 2026 at 4:00 PM MDT. See more Bid Submission Process Bid Submission Type Physical Bid Submission Additional Bidding Instructions Proposal Submission and Inquiries Contact: Attention: Proposals, Supply Chain, Proposals@yyc.com and cc: Jonathan Terpstra, Sourcing Specialist, Supply Chain, jonathant@yyc.com See more Print Options All Notice Categories Documents © MERX - All rights reserved. No part of the information on this Web Site may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photocopying, recording or otherwise without the prior permission of MERX and the Minister of the participating government department (if applicable). MERX, the Minister nor the Contracting Authority will assume responsibility or liability for the accuracy of the information contained in the publication. Terms & Conditions | Privacy Policy | Contact Us | Disclaimer | Accessibility MDF commerce (opens in a new window) We use cookies and other similar technology to deliver our online services. Essential cookies are used to enable you to access and navigate our site. These are necessary and are always on. We also use functional, analytics, and marketing cookies when we have your consent to do so. For more information on how we use cookies, please consult our Privacy Policy . Allow all cookies Reject all non-essential cookies

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