# AI workability — Smart Washroom Technology & Janitorial Application

*Buyer: The Calgary Airport Authority · Source: merx · Closes: 09 Sep 2026 00:00 UTC*

**AI workability: 57%** (majority needs humans) · notice-only read · bid call: **MAYBE**

- Effort: 2,390 h total · 1,352 h AI · 1,038 h human (low confidence)

## Verdict

Conditional go - bid only with a local physical-installation/security partner; AI can deliver the software core but overall AI workability is below majority.

## Bid call

**MAYBE** — AI can handle roughly 56% of the effort, mostly in software, data, and documentation. However, physical installation, airport security, and thin documentation make this a conditional bid. Proceed only if a local installation partner is secured and the buyer confirms no insurmountable security clearance requirements; otherwise, no-go.

## Deliverables

| Deliverable | Mode | AI share | Hours |
| --- | --- | --- | --- |
| Bid package and compliance | ai_assisted | 60% | 40 |
| Requirements discovery and site assessment | ai_assisted | 30% | 80 |
| Solution architecture and IoT design | ai_assisted | 70% | 120 |
| Software platform development | ai_agent | 85% | 700 |
| IoT sensor integration | ai_assisted | 70% | 200 |
| Data analytics and BI | ai_agent | 90% | 150 |
| Documentation and training materials | ai_agent | 90% | 80 |
| Hardware procurement and installation | human_only | 0% | 350 |
| System integration testing and QA | ai_assisted | 60% | 150 |
| Deployment and go-live support | ai_assisted | 40% | 120 |
| Ongoing support and maintenance | ai_assisted | 50% | 250 |
| Project management and governance | human_only | 10% | 150 |

## Risks

- **[high]** Thin documentation: no detailed scope, evaluation criteria, or pricing schedule. — *Submit clarifying questions before the question deadline; budget for discovery phase.*
- **[high]** Physical installation at an active airport: security badging, restricted zones, and union rules. — *Partner with a local low-voltage/security installer; start badging process immediately.*
- **[high]** Security clearance uncertainty: airport authority may require clearance for on-site staff. — *Confirm requirements with buyer; use cleared subcontractors if needed.*
- **[medium]** Physical bid submission: requires human presence in Calgary by closing. — *Assign a local representative or courier service well before the deadline.*
- **[medium]** Short timeline: 20 days from publication to close. — *Start immediately; use AI to accelerate proposal, design, and pricing work.*
- **[medium]** Small shop lacks large reference-contract history. — *Emphasize AI-agent delivery model, partner credentials, and a pilot approach.*
- **[medium]** Firm pricing for 3 years creates cost risk. — *Build contingency into pricing; define change-control process.*
- **[medium]** Ongoing support over 3+2 years strains small team. — *Use AI monitoring and automation to reduce human load; define SLAs.*

## Human roles

- **Contract signatory / legal / insurance** (5%): Contracts, insurance, and financial accountability cannot be delegated to AI.
- **Project manager / client relationship** (15%): Stakeholder trust and day-to-day client communication need a human.
- **On-site installer / hardware deployment** (35%): Physical installation of sensors and gateways in airport washrooms is human-only.
- **Security-cleared personnel / badging** (10%): Airport access and security protocols require cleared individuals.
- **Site survey / acceptance testing** (15%): On-site walkthroughs and client acceptance require human presence.
- **Support / on-call escalation** (10%): Incident response and client-facing support need human judgment.
- **Bid submission / prebid attendance** (5%): Physical bid delivery and conference attendance are human tasks.
- **Janitorial operations SME** (5%): Domain expertise on janitorial workflows is needed to validate the application.

## Why not more AI

- Cannot sign contracts or take legal/financial accountability.
- Cannot physically install IoT hardware or perform cabling in airport washrooms.
- Cannot attend prebid conference or client workshops in person.
- Cannot obtain security clearance or airport badging.
- Cannot perform on-site acceptance testing or physical bid delivery.
- Cannot replace human relationship management with airport authority stakeholders.

## Requirements & compliance

| Ref | Requirement | Status |
| --- | --- | --- |
| Pricing | Pricing is to be held firm for initial term of the contract, with pricing to be reviewed and mutually agreed upon during each renewal period. | met |
| Bid Submission | Physical Bid Submission | met |
| Prebid Conference Registration | Pre-register attendance for prebid conference by emailing proposals@yyc.com and cc jonathant@yyc.com no later than August 26, 2026 at 4:00 PM MDT. | met |

## Evaluation criteria

- **Not published** (N/A): No evaluation criteria or weighting were disclosed in the notice or available documents.

## Key dates

- 2026/08/20 03:56:46 PM MDT — Publication
- 2026/09/01 02:00:00 PM MDT — Question Acceptance Deadline
- 2026/08/27 02:00:00 PM MDT — Prebid Conference
- 2026/08/26 04:00:00 PM MDT — Pre-registration Deadline
- 2026/09/09 02:00:00 PM MDT — Closing Date

## Gaps in source documents

- No detailed scope of work or technical specifications.
- No evaluation criteria or weighting.
- No estimated contract value or budget.
- No security clearance requirements stated.
- No existing infrastructure or integration details.
- No hardware/sensor list or quantities.
- No service level agreements or performance metrics.
- No information about janitorial staffing or workflows.
- No language requirements.
- No site access or badging process details.
- No draft MSA terms beyond pricing and renewal.
- No information about data privacy/security compliance (e.g., PIPEDA).

## Assumptions

- The contract is for a technology/software solution, not janitorial labour; cleaning staff are not supplied by the bidder.
- Hardware installation is included in the project and will be subcontracted to a qualified local installer.
- No facility security clearance is currently held; any required clearance will be obtained through partners or the buyer.
- The buyer will accept a small shop if the solution is strong and partners provide credentials.
- The project can be delivered using an AI-agent-first model with a small human team.
- Pricing can be held firm for 3 years with contingency.
- English is the working language; French translation may be required but is not specified.

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*Generated by GovContract from public tender documents. Human review required before acting on bid decisions.*