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Technology and Innovation - Request for Quotes - Nagios Maintenance and…

Closed 24 Aug 2026 00:00 UTC

Official notice

IT fit 75 Nagios maintenance is a specific IT service that a small shop with monitoring expertise could handle.

Our call:

AI workability

Bid call: GO Small, low-risk renewal opportunity that fits the shop's IT capabilities. AI can accelerate document preparation, but the missing Vendor QA attachment and full RFQ must be obtained before final commitment.

DeliverableModeAI shareHoursNotes
Tender document analysis and compliance checklist
Review RFQ notice and available documents to extract requirements, deadlines, and compliance items. 		ai agent 90% 4 AI can parse the notice and produce a checklist; human spot-checks for procurement-specific nuances.
Vendor QA review and support timeline validation
Review the attached Vendor QA document and validate support timelines for Nagios maintenance. 		ai assisted 75% 4 AI summarizes timelines and flags inconsistencies; human confirms against Nagios vendor terms.
Quote/response document generation
Draft the RFQ response, including pricing, compliance statements, and supporting narrative. 		ai agent 95% 6 AI generates a complete draft; human reviews and approves before submission.
Internal review and approval
Owner/PM review of the quote, pricing, and contractual commitments. 		human only 0% 4 Requires human judgment and authority to commit the company.
E-submission via APC
Submit the completed response through the Alberta Purchasing Connection portal before closing. 		human only 0% 2 Requires authorized user credentials and final submission action; AI cannot log in or submit.
License renewal coordination with vendor
Coordinate with Nagios vendor to execute the maintenance and support renewal. 		ai assisted 65% 8 AI drafts emails, tracks status, and prepares documentation; human handles vendor relationship and final confirmation.
Payment, invoicing, and contract execution
Process payment, invoicing, and formal contract execution for the renewal. 		human only 0% 6 Financial and legal accountability cannot be delegated to AI.
Handover and documentation
Create project summary, support contacts, renewal calendar, and lessons learned. 		ai agent 90% 4 AI can generate comprehensive documentation; human reviews for accuracy.

Risks

  • high Missing full RFQ and Vendor QA attachment
    Mitigation: Request documents via APC or the contact email before preparing the response.
  • medium Short response window
    Mitigation: Use AI drafting to accelerate; assign a human reviewer immediately.
  • low Province/location inconsistency (ON vs GoA Alberta)
    Mitigation: Confirm buyer jurisdiction and procurement rules with the contracting authority.
  • medium No evaluation criteria disclosed
    Mitigation: Focus on strict compliance and competitive pricing; ask questions if allowed.
  • low Small shop lacks standing offer
    Mitigation: This is an RFQ, not a standing offer; confirm eligibility with the buyer.

Human roles needed

  • Contract signatory / financial approver · 46% — Must sign the contract, approve payment, and take legal/financial accountability.
  • Authorized APC submitter · 12% — Must perform the e-submission with authorized credentials.
  • Technical reviewer · 18% — Validates Vendor QA timelines and Nagios support terms against real-world knowledge.
  • Vendor relationship coordinator · 18% — Builds and maintains the vendor relationship; handles final confirmation and exceptions.
  • Project manager / owner · 6% — Provides final judgment on scope, pricing, and risk acceptance.

Why not more AI

  • Cannot legally sign contracts or commit company funds.
  • Cannot submit e-submission through APC without authorized human credentials.
  • Cannot validate vendor QA/support terms with the same authority as a human technical reviewer.
  • Cannot perform relationship-based vendor negotiations or handle exceptions requiring human judgment.
  • Cannot access the APC portal or attached documents without human-provided access.

Suggested delivery stack

  • Use an LLM-based document drafting tool to generate the RFQ response, compliance matrix, and email drafts.
  • Use a knowledge base of past bids and Nagios licensing terms to ground AI outputs.
  • Use a simple workflow automation (e.g., n8n or Zapier) to track deadlines and reminders.
  • Use a human-in-the-loop approval step before any submission or financial commitment.
  • Use a shared document workspace (e.g., Google Docs/Notion) for AI-generated drafts and human review.
Requirements & compliance (4)
RefRequirementKindCompliance
Submission Channel Submissions can be made only by e-submission via APC before the Closing Date & Time.
AI can prepare the submission package, but a human with APC credentials must perform the e-submission.		 mandatory met
SR5825298011_RFQ Vendor QA as of 20260814 Refer to the attached Vendor QA document for information regarding support timelines.
The Vendor QA attachment was not provided in the source facts; must be obtained from APC before finalizing response.		 other gap
Contact Method Questions must be submitted by email only to GoA.ITGoodsProcurement@gov.ab.ca.
AI can draft questions, but a human must send and manage the email correspondence.		 other met
Document Precedence When information in this online posting varies from the downloadable documents, the information in the documents always supersedes the information shown below.
Downloadable documents are not available in the source facts; need to compare before relying on notice text.		 other unclear
Evaluation criteria & key dates
  • Not disclosed · N/A — No evaluation criteria were provided in the source facts; likely price/compliance but unconfirmed.
  • 2026-08-12T13:28:00-06:00 — Posting Date & Time
  • 2026-08-24T14:00:00-06:00 — Closing Date & Time
  • 2026-08-18 — Last Amendment Date
  • 2026-08-26 — Estimated Contract Start Date
  • 2027-08-03 — Estimated Contract End Date
Assumptions & gaps

Assumptions

  • The Nagios maintenance and support renewal is a license/support renewal, not a new implementation.
  • The buyer is Government of Alberta (GoA) despite the province field showing ON; the contact email is GoA.
  • No security clearance, on-site presence, or physical installation is required.
  • The attached Vendor QA document is available through APC and will be reviewed before submission.
  • Total effort is estimated from the notice text and typical small-shop procurement; actual documents may change the estimate.

Gaps in source documents

  • Full RFQ document not provided in source facts.
  • Vendor QA attachment not included in source facts.
  • Evaluation criteria and award methodology not provided.
  • Estimated contract value not provided.
  • Current Nagios environment details (version, license count, support level) not provided.
  • Province/location inconsistency (ON vs GoA Alberta) unresolved.

Deep read covered 2 captured documents.

Draft proposal

Generate a first-draft bid response from the AI-workability dossier — approach per workstream, compliance responses, team model, pricing structure, and an honest gap list. Human review required before submission.

Buyer
Technology and Innovation
Type
other
Location
Technology and Innovation
Notice type
—
Published
—
Closes
24 Aug 2026 00:00 UTC
GSIN
—
UNSPSC
—

Description

Technology and Innovation - Request for Quotes - Nagios Maintenance and…

Extracted document text

notice-page.txt

SAP Ariba system maintenance SAP Ariba will be unavailable for scheduled maintenance at the times listed below. We apologize for any inconvenience. Saturday, August 22 from 8:00 pm until 11:59 pm (EDT) Buy Canadian Policy The Government of Canada has introduced new policies to protect, build, and transform Canadian industries. Check out Buy Canadian Policy for more information on what this could mean for you. Technology and Innovation - Request for Quotes - Nagios Maintenance and Support Renewal Solicitation number AB-2026-05644 Publication date 2026/08/12 Closing date and time 2026/08/24 10:00 EDT Last amendment date 2026/08/18 Status Status Open Time to closing 2 days 13:47 hours Create a notification to follow this notice Follow this notice How to bookmark this notice Bookmark this notice Description Technology and Innovation is seeking open and competitive quotes for the annual maintenance and support renewal of Nagios. This RFQ aims to ensure the continued performance and reliability of existing Nagios licenses, which are essential for effective technology management. Show more description Show less description Contract duration The estimated contract period will be 11 month(s), with a proposed start date of 2026/08/26. Trade agreements Canadian Free Trade Agreement (CFTA) Partner with another business Are you interested in partnering with other businesses for this opportunity? Add your company to the list of businesses who are interested in partnering . This list does not replace or affect the tendering procedures for this procurement process. Businesses are still required to respond to bid solicitations, and to compete based on the set criteria. For more information please read the Terms of use . Contact information Contracting organization Organization Technology and Innovation Address J.G. O'Donoghue Building 7000-113 Street Edmonton, CA-AB, T6H 5T6 CA Contracting authority Fiola Ta GoA.ITGoodsProcurement@gov.ab.ca Address J.G. O'Donoghue Building 7000-113 Street Edmonton, Alberta, T6H 5T6 Canada Bidding details Full details for this tender opportunity are available on a third-party site Click on the button below to be directed to this website. Note that on the third-party site you may need an account to view and/or bid on this tender. Information on any fees or additional costs to access the full details is outlined in the Description tab of this tender opportunity. View full details on third-party site Related notices There are currently no notices related to this notice. Eligibility and terms and conditions Government of Canada tender and awards notices, solicitation documents, and other attachments are fully accessible and available free of charge and without having to register on CanadaBuys. Information may be available on another source prior to being available on CanadaBuys. You may have received this information through a third-party distributor. The Government of Canada is not responsible for any tender notices and/or related documents and attachments not accessed directly from CanadaBuys.canada.ca. Government of Canada tender or award notices carry an OpenGovernment License - Canada that governs its use. Related solicitation documents and/or tender attachments are copyright protected. Please refer to our terms and conditions page for more information. Summary information Notice type Other Language(s) English Region(s) of delivery Alberta Region of opportunity Alberta Contract duration 11 month(s) Procurement method Competitive – Open Bidding Commodity - UNSPSC Click the links below to see a list of notices associated with the UNSPSC. 81112200 Software maintenance and support See a list of notices associated with this UNSPSC 81112200 Software maintenance and support Support for small and medium businesses If you have questions about this tender opportunity, please contact the contracting officer, whose information is found in the Contact information tab. Refer to our Support page if yo

notice-page.txt

AB-2026-05644 - Posting - Purchasing Connection Buyers Suppliers Browse search Find UNSPSC codes Support E-submission Info Open & Competitive Opportunity • Request for Quotes Share Nagios Maintenance and Support Renewal Technology and Innovation is issuing an open and competitive Request for Quotes (RFQ) for the annual maintenance and support renewal of Nagios. This initiative seeks to secure quotes that will ensure the ongoing performance and reliability of existing Nagios licenses, which are critical for effective technology management. The scope of work involves maintaining and supporting the Nagios system to facilitate optimal Amended Aug 18, 2026 • 9:09 am (MT) APC Reference # AB-2026-05644 Internal Reference # SR5825298011 Time Until Closing 2 days 19 hrs 47 min Category Services Contracting Organization Technology and Innovation Bookmark Express Interest Open Evaluation Selection Awarded Posting Date & Time Wed • Aug 12, 2026 • 1:28 pm (MT) Closing Date & Time Mon • Aug 24, 2026 • 2:00:00 pm (MT) General Info Contact Info E-submission Info Document Downloads Interested Suppliers Please refer to the attached "SR5825298011_RFQ Vendor QA as of 20260814" for information regarding support timelines. When the information in this online posting varies from the downloadable documents (see below), the information in the documents always supersedes the information shown below. General information Contracting Organization Technology and Innovation Organization Address J.G. O'Donoghue Building 7000-113 Street Edmonton, Alberta T6H 5T6 Canada Posting Type Open & Competitive Opportunity Solicitation Type Request for Quotes Region(s) of Delivery Alberta Trade Agreement(s) NWPTA • CFTA Description Technology and Innovation is seeking open and competitive quotes for the annual maintenance and support renewal of Nagios. This RFQ aims to ensure the continued performance and reliability of existing Nagios licenses, which are essential for effective technology management. Estimated Contract Start Date Aug 26, 2026 Estimated Contract End Date Aug 3, 2027 Estimated Contract Duration 0 Year(s) — 48 Week(s) — 6 Day(s) *These estimated contract dates and duration are only estimates and subject to change. UNSPSC Commodity Codes The United Nations Standard Products and Services Code (UNSPSC) is an international classification system for products and services. You can use these codes to search for opportunities/notices that match the specific categories of products and/or services you supply. Previously used Goods and Services Identification Number (GSIN) codes are also listed, where available, as a convenience to Suppliers. Code GSIN Code Description Code Level 81112200 J Software maintenance and support Class Note: Access the full open dataset of codes used in APC at Open Government . Back to top Contact information If you have questions, please contact the Contact Person below only by email . Contact Person Fiola Ta IT Procurement Officer Method of Contact GoA.ITGoodsProcurement@gov.ab.ca Address J.G. O'Donoghue Building 7000-113 Street Edmonton, Alberta Canada T6H 5T6 Back to top Submission information Submission Channel Submissions can be made only by e-submission. Start e-submission Submissions can be made only by e-submission. NOTE: An e-submission includes your business and primary contact information, and any required response document(s) that meet the submission requirements outlined in the public posting and bid documents, including addenda and clarifications (download below). All e-submissions must be submitted via APC before the Closing Date & Time (see Key Dates above). For help, refer to the How do I start, edit and submit an e-submission for an opportunity? how-to guide in the APC Help Centre. Back to top Document downloads Please take note When you download a document, you are automatically added to the Interested Suppliers List (below) and subscribed to email notifications for this opportunity. You can remove y

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