# AI workability — Technology and Innovation - Request for Quotes - Nagios Maintenance and…

*Buyer: Technology and Innovation · Source: canadabuys · Closes: 24 Aug 2026 00:00 UTC*

**AI workability: 55%** (majority needs humans) · notice-only read · bid call: **GO**

- Effort: 38 h total · 21 h AI · 17 h human (low confidence)

## Verdict

AI can handle most document preparation and coordination, but human accountability for submission, payment, and contract execution keeps AI workability below majority.

## Bid call

**GO** — Small, low-risk renewal opportunity that fits the shop's IT capabilities. AI can accelerate document preparation, but the missing Vendor QA attachment and full RFQ must be obtained before final commitment.

## Deliverables

| Deliverable | Mode | AI share | Hours |
| --- | --- | --- | --- |
| Tender document analysis and compliance checklist | ai_agent | 90% | 4 |
| Vendor QA review and support timeline validation | ai_assisted | 75% | 4 |
| Quote/response document generation | ai_agent | 95% | 6 |
| Internal review and approval | human_only | 0% | 4 |
| E-submission via APC | human_only | 0% | 2 |
| License renewal coordination with vendor | ai_assisted | 65% | 8 |
| Payment, invoicing, and contract execution | human_only | 0% | 6 |
| Handover and documentation | ai_agent | 90% | 4 |

## Risks

- **[high]** Missing full RFQ and Vendor QA attachment — *Request documents via APC or the contact email before preparing the response.*
- **[medium]** Short response window — *Use AI drafting to accelerate; assign a human reviewer immediately.*
- **[low]** Province/location inconsistency (ON vs GoA Alberta) — *Confirm buyer jurisdiction and procurement rules with the contracting authority.*
- **[medium]** No evaluation criteria disclosed — *Focus on strict compliance and competitive pricing; ask questions if allowed.*
- **[low]** Small shop lacks standing offer — *This is an RFQ, not a standing offer; confirm eligibility with the buyer.*

## Human roles

- **Contract signatory / financial approver** (46%): Must sign the contract, approve payment, and take legal/financial accountability.
- **Authorized APC submitter** (12%): Must perform the e-submission with authorized credentials.
- **Technical reviewer** (18%): Validates Vendor QA timelines and Nagios support terms against real-world knowledge.
- **Vendor relationship coordinator** (18%): Builds and maintains the vendor relationship; handles final confirmation and exceptions.
- **Project manager / owner** (6%): Provides final judgment on scope, pricing, and risk acceptance.

## Why not more AI

- Cannot legally sign contracts or commit company funds.
- Cannot submit e-submission through APC without authorized human credentials.
- Cannot validate vendor QA/support terms with the same authority as a human technical reviewer.
- Cannot perform relationship-based vendor negotiations or handle exceptions requiring human judgment.
- Cannot access the APC portal or attached documents without human-provided access.

## Requirements & compliance

| Ref | Requirement | Status |
| --- | --- | --- |
| Submission Channel | Submissions can be made only by e-submission via APC before the Closing Date & Time. | met |
| SR5825298011_RFQ Vendor QA as of 20260814 | Refer to the attached Vendor QA document for information regarding support timelines. | gap |
| Contact Method | Questions must be submitted by email only to GoA.ITGoodsProcurement@gov.ab.ca. | met |
| Document Precedence | When information in this online posting varies from the downloadable documents, the information in the documents always supersedes the information shown below. | unclear |

## Evaluation criteria

- **Not disclosed** (N/A): No evaluation criteria were provided in the source facts; likely price/compliance but unconfirmed.

## Key dates

- 2026-08-12T13:28:00-06:00 — Posting Date & Time
- 2026-08-24T14:00:00-06:00 — Closing Date & Time
- 2026-08-18 — Last Amendment Date
- 2026-08-26 — Estimated Contract Start Date
- 2027-08-03 — Estimated Contract End Date

## Gaps in source documents

- Full RFQ document not provided in source facts.
- Vendor QA attachment not included in source facts.
- Evaluation criteria and award methodology not provided.
- Estimated contract value not provided.
- Current Nagios environment details (version, license count, support level) not provided.
- Province/location inconsistency (ON vs GoA Alberta) unresolved.

## Assumptions

- The Nagios maintenance and support renewal is a license/support renewal, not a new implementation.
- The buyer is Government of Alberta (GoA) despite the province field showing ON; the contact email is GoA.
- No security clearance, on-site presence, or physical installation is required.
- The attached Vendor QA document is available through APC and will be reviewed before submission.
- Total effort is estimated from the notice text and typical small-shop procurement; actual documents may change the estimate.

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*Generated by GovContract from public tender documents. Human review required before acting on bid decisions.*