GovContract

13,152 open 28,672 stored

Search merx facilities-energy-study|city-of-nelson

merx BC open en

Facilities Energy Study

Closes in 19 days 14 Sep 2026 00:00 UTC

Official notice

IT fit 70 Energy study likely involves data analysis and reporting, which a small IT shop can support.

Our call:

AI workability

Bid call: NO_GO AI can support data analysis and reporting, but the core energy study requires on-site facility assessments and professional sign-off, which are human-only. At 44% AI-workability, this does not meet the AI-agent-first majority threshold. The shop lacks energy qualifications and bonding/reference history. Recommend no-go unless a qualified energy consultant partner is added and the City confirms AI-assisted delivery is acceptable.

DeliverableModeAI shareHoursNotes
Project management and coordination
Kickoff, schedule, status reporting, client communication, and coordination with City staff. 		ai assisted 25% 40 AI can draft status reports and schedules, but a human PM owns the client relationship and accountability.
Utility data collection and benchmarking
Collect electricity, natural gas, and water data for the four facilities; clean, normalize, and benchmark energy use. 		ai assisted 70% 60 AI can clean and analyze utility data, but a human must request data from the City and utilities and validate completeness.
Site visits and facility assessments
Physical walkthroughs of Public Works Yard, Police/Library, NMAG, and Youth Centre to inventory equipment, occupancy, and operating conditions. 		human only 0% 80 Requires on-site presence and physical observation; AI cannot perform site visits.
Energy modeling and savings calculations
Develop energy models, calculate retrofit savings, and assess energy conservation measures. 		ai assisted 60% 60 AI can run models and calculations once inputs are prepared, but an engineer must validate assumptions and results.
GHG and decarbonization pathway analysis
Quantify greenhouse gas emissions and identify decarbonization pathways aligned with Nelson Next and the Facilities Capital Renewal Plan. 		ai assisted 70% 50 AI can compute emissions and draft pathways; human review is needed for policy alignment and local context.
Financial analysis and cost-benefit
Estimate capital costs, operating savings, payback periods, and lifecycle costs for recommended measures. 		ai agent 80% 30 AI can produce financial models and cost-benefit tables with light human review.
Report generation and recommendations
Prepare the final Facilities Energy Study report with executive summary, findings, and prioritized recommendations. 		ai assisted 70% 50 AI can draft the report, but a human must edit, approve, and take responsibility for the final content.
Stakeholder workshops and presentations
Present findings to City staff and stakeholders; facilitate discussion and incorporate feedback. 		human only 10% 30 In-person facilitation requires a human; AI can help prepare slides and summarize feedback.
Professional review and sign-off
Final technical review and any required professional certification or stamping of the energy study. 		human only 0% 20 If a P.Eng. or Certified Energy Manager sign-off is required, only a qualified human can provide it.

Risks

  • high City may require certified energy professional; small IT shop lacks credentials.
    Mitigation: Partner with local engineering/energy consultant; confirm requirements before bid.
  • high Only 44% AI-workable; project requires significant human site visits and sign-off, diluting AI-agent-first advantage.
    Mitigation: Scope AI to data/reporting; price accordingly or no-bid.
  • medium Four municipal facilities require on-site visits; scheduling/access could delay.
    Mitigation: Plan site visits early; coordinate with City.
  • medium Utility data may be incomplete or in inconsistent formats.
    Mitigation: Request data in RFP; use AI for cleaning but validate.
  • high AI-generated energy recommendations need professional validation; errors could cause financial/legal exposure.
    Mitigation: Human professional review and sign-off; include liability coverage.
  • medium No evaluation criteria or full RFP; bid strategy uncertain.
    Mitigation: Request clarification; review City's standard consulting terms.

Human roles needed

  • On-site facility auditor · 34% — Physical walkthroughs and equipment inventory at four municipal facilities cannot be done by AI.
  • Project manager/client liaison · 17% — Client relationship, accountability, and coordination require a human.
  • Data acquisition coordinator · 13% — Utility data requests and validation require human interaction with the City and utilities.
  • Stakeholder facilitator · 13% — Workshops and presentations need in-person presence and relationship management.
  • Professional engineer/energy advisor · 15% — Technical review and any required sign-off must be done by a qualified professional.
  • Quality assurance/validation · 8% — Human oversight is needed to validate AI outputs and avoid errors in energy recommendations.

Why not more AI

  • Cannot perform physical site inspections or verify equipment/occupancy.
  • Cannot provide professional engineering certification or legally binding sign-off.
  • Cannot replace in-person stakeholder trust and municipal relationship management.
  • Energy modeling requires validated inputs and assumptions; AI may hallucinate if data incomplete.
  • No facility security clearance; if any secure areas, human escort needed.

Suggested delivery stack

  • Python/pandas for utility data cleaning and regression
  • RETScreen or EnergyPlus for energy modeling (AI-assisted)
  • LLM for report drafting and summarization
  • GIS tools for mapping facility energy use
  • Dashboard/BI for visualization
  • Version control and document management
Requirements & compliance (3)
RefRequirementKindCompliance
Budget Total budget for this project is $150,00.00 plus GST. Proposals exceeding this value will not be considered.
Assume budget is $150,000 CAD plus GST; bid must be capped accordingly.		 mandatory met
Completion It is the City's intent to have this work completed on or around February 28, 2027.
Schedule to deliver by Feb 28, 2027; AI acceleration helps but site visits and sign-off drive timeline.		 mandatory met
Qualification Seeking qualified consultants to perform energy studies on municipal facilities.
No certification specified; if P.Eng. or CEM is required, shop must partner with a qualified professional.		 other unclear
Evaluation criteria & key dates
  • Not specified · Not stated — No evaluation criteria in extracted documents; likely price, qualifications, and approach.
  • 2026-08-20 — Publication
  • 2026-09-14 — Closing
  • 2027-02-28 — Target completion
Assumptions & gaps

Assumptions

  • Budget is $150,000 CAD plus GST (typo in notice).
  • No security clearance required; site visits are ordinary municipal facilities.
  • City will provide utility data and facility access.
  • Professional sign-off may be required; if so, partner with a local engineering firm.
  • AI can access data and produce analysis under human supervision.
  • No evaluation criteria means price/qualifications likely dominate.

Gaps in source documents

  • No full RFP document; only notice text.
  • No evaluation criteria or scoring weights.
  • No explicit certification requirements; 'qualified consultants' undefined.
  • No utility data or facility condition data provided.
  • No site visit schedule or access constraints.
  • No insurance/bonding requirements stated.
  • Budget amount appears typo ('$150,00.00').

Deep read covered 1 captured document.

Draft proposal

Generate a first-draft bid response from the AI-workability dossier — approach per workstream, compliance responses, team model, pricing structure, and an honest gap list. Human review required before submission.

Buyer
City of Nelson
Type
municipal
Location
British Columbia, CAN
Notice type
—
Published
20 Aug 2026
Closes
14 Sep 2026 00:00 UTC
GSIN
—
UNSPSC
—

Description

Facilities Energy Study

Extracted document text

notice-page.txt

2026-P-05 - Facilities Energy Study 2026-P-05 - Facilities Energy Study This solicitation is OPEN Select a tab Notice Categories Notice Categories Mail AI Overview Seeking qualified consultants to perform energy studies on municipal facilities to quantify energy, emissions, and utility cost reduction opportunities, identifying decarbonization pathways for multiple facilities. Basic Information Reference Number 00005167306 Issuing Organization City of Nelson Solicitation Type NRFP - Negotiated Request for Proposal (Formal) Solicitation Number 2026-P-05 Title Facilities Energy Study Source ID SCRIBE Details Location British Columbia Purchase Type Not Stated Dates Publication 2026/08/20 05:21:00 AM EDT Closing Date 2026/09/14 05:00:00 PM EDT Contact Information Purchasing Department purchasing@nelson.ca Description This Request for Proposals (the “RFP”) is an invitation by the Corporation of the City of Nelson (the “City”) to prospective proponents to submit proposals for 2026-P-05 Facilities Energy Study . The City of Nelson is seeking proposals from qualified consultants to perform energy studies on City owned facilities to quantify energy, emissions, and utility cost reduction opportunities. This project will identify decarbonization pathways for the Public Works Yard, Police/Library, NMAG, and Youth Centre that supports the implementation of the City of Nelson’s climate action plan, Nelson Next, and the City’s Facilities Capital Renewal Plan. The total budget for this project is $150,00.00 plus GST. Proposals exceeding this value will not be considered in this competition. It’s the City intent to have this work completed on or around February 28, 2027. See more Disclaimer All amendments to the associated notice, including amended documents, plans and specifications (where applicable), are issued on bcbid.gov.bc.ca . MERX asks that you refer to bcbid.gov.bc.ca notice for these amendments. MERX stipulates that potential bidders may also be required to register with the buying authority as a bidder/plan taker. The contact information can be found within the notice abstract. Print Options All Notice Categories Terms & Conditions | Privacy Policy | Contact Us | Disclaimer | Accessibility MDF commerce (opens in a new window) We use cookies and other similar technology to deliver our online services. Essential cookies are used to enable you to access and navigate our site. These are necessary and are always on. We also use functional, analytics, and marketing cookies when we have your consent to do so. For more information on how we use cookies, please consult our Privacy Policy . Allow all cookies Reject all non-essential cookies

Documents