# AI workability — File Room Conversion - Consulting Service

*Buyer: BGIS - PWGSC RP1 · Source: merx · Closes: 04 Sep 2026 00:00 UTC*

**AI workability: 19%** (majority needs humans) · notice-only read · bid call: **NO_GO**

- Effort: 1,340 h total · 255 h AI · 1,085 h human (low confidence)

## Verdict

No Go – mandatory BGIS RP1/RP4 supplier compliance gap and physical construction/records work dominate; AI can only support ~19% of effort.

## Bid call

**NO_GO** — Mandatory BGIS RP1/RP4 supplier compliance is not held; core scope is physical construction and records handling, not AI-agent work; small shop lacks bonding and reference history. AI workability is ~19%, far below majority.

## Deliverables

| Deliverable | Mode | AI share | Hours |
| --- | --- | --- | --- |
| Site Assessment and Existing Conditions Report | human_only | 15% | 80 |
| File Digitization and Indexing Plan | ai_assisted | 70% | 100 |
| File Digitization and Off-Site Relocation Execution | human_only | 10% | 400 |
| Phased Construction/Renovation Delivery | human_only | 5% | 500 |
| Consulting Report and Recommendations | ai_assisted | 60% | 80 |
| Project Management and Stakeholder Communications | ai_assisted | 30% | 120 |
| Compliance and Procurement Documentation | ai_assisted | 40% | 60 |

## Risks

- **[high]** Mandatory BGIS RP1/RP4 supplier compliance not held — *Confirm whether compliance can be obtained or partnered; otherwise no-go.*
- **[high]** Physical construction scope outside core IT/AI capabilities — *Would require subcontracting and bonding, which small shop lacks.*
- **[medium]** Thin solicitation documents limit bid accuracy — *Request full documents from buyer before bidding.*
- **[medium]** Short bid window (15 days) — *Immediate resource allocation would be needed; still not enough to close compliance gap.*
- **[medium]** Off-site records handling and privacy requirements — *Define data handling and chain-of-custody; may require security-cleared staff.*

## Human roles

- **Construction Trades and Site Supervisor** (35%): Physical office conversion and phased construction require on-site trades.
- **Records Handling and Scanning Technicians** (25%): Files must be physically scanned, boxed, transported, and relocated.
- **Site Assessor / Field Consultant** (10%): On-site inspection and client workshops require a person.
- **Project Manager / Client Facilitator** (10%): Stakeholder relationship and BGIS coordination need human presence.
- **Compliance and Contract Officer** (5%): Contract signature and BGIS supplier compliance are human-only.
- **Quality Assurance / Reviewer** (5%): Human approval of AI-generated deliverables and construction QC.
- **Administrative and Logistics Support** (10%): Scheduling, permits, transport logistics, and off-site storage coordination.

## Why not more AI

- Cannot perform physical construction, demolition, or office fit-out.
- Cannot physically handle, scan, box, or transport paper records.
- Cannot attend on-site meetings or conduct site inspections.
- Cannot hold BGIS RP1/RP4 supplier compliance or sign contracts.
- Cannot provide bonding, insurance, or certified audits.

## Requirements & compliance

| Ref | Requirement | Status |
| --- | --- | --- |
| Bid Documents | As Identified in the solicitation Documents | unclear |
| Required Qualification | Property Management Supplier Compliance (BGIS – RP1/RP4) (BGIS - RP4) | gap |
| Bid Submission Type | Electronic Bid Submission | met |
| Pricing | Lump sum | met |

## Evaluation criteria

- **Not specified** (Unknown): No evaluation criteria or scoring weights were provided in the available documents.

## Key dates

- Aug 20, 2026 03:57 PM PDT — Publication
- Aug 27, 2026 02:00 PM PDT — Question Acceptance Deadline
- Sep 04, 2026 02:00 PM PDT — Closing Date
- Sep 30, 2027 — Delivery Date

## Gaps in source documents

- Full solicitation documents not provided.
- No evaluation criteria or scoring weights.
- No estimated value or budget.
- No detailed floor plans or specifications for office conversion.
- No volume or format details of files to digitize.
- No security or privacy requirements for records.
- No confirmation of whether consulting only or construction management is expected.

## Assumptions

- The project includes physical construction and records digitization, not just consulting.
- BGIS RP1/RP4 compliance is mandatory and cannot be waived.
- No explicit security clearance is required, but supplier compliance is.
- Available documents are incomplete; actual solicitation may contain additional requirements.
- Effort estimate is based on notice and document facts, not full drawings or specifications.

---

*Generated by GovContract from public tender documents. Human review required before acting on bid decisions.*