# AI workability — Request for Information (RFI) – Facilitation and Virtual Webinar Support Services

*Buyer: Department of Public Safety and Emergency Preparedness (PS) · Source: apc · Closes: 26 Aug 2026 00:00 UTC*

**AI workability: 44%** (majority needs humans) · notice-only read · bid call: **NO_GO**

- Effort: 115 h total · 51 h AI · 64 h human (low confidence)

## Verdict

AI can handle roughly 44% of the effort—registration, reporting, survey automation, and platform configuration—but live facilitation and A/V support require humans. The mandatory ProServices Supply Arrangement qualification is a hard blocker for bidding.

## Bid call

**NO_GO** — Mandatory ProServices Supply Arrangement Stream 9.15 qualification is not held, making the shop ineligible. AI workability is moderate at 44%, but the compliance barrier is fatal for a bid.

## Deliverables

| Deliverable | Mode | AI share | Hours |
| --- | --- | --- | --- |
| Project management and coordination | ai_assisted | 50% | 20 |
| Virtual platform setup and configuration | ai_assisted | 60% | 15 |
| Registration management | ai_agent | 85% | 10 |
| Bilingual facilitation (3 webinars) | human_only | 5% | 30 |
| A/V technical support | human_only | 10% | 12 |
| Note-taking and final reports | ai_assisted | 70% | 20 |
| Exit survey development, administration, and reporting | ai_agent | 80% | 8 |

## Risks

- **[high]** Mandatory ProServices Supply Arrangement qualification is not held. — *Pursue qualification before any future solicitation or partner with a qualified supplier.*
- **[medium]** Core facilitation is human-only and cannot be replaced by AI. — *Secure an experienced bilingual facilitator early, ideally with OCSE/gender-based violence knowledge.*
- **[medium]** AI-generated notes and reports may miss nuance in sensitive subject matter. — *Use a human editor with domain knowledge to review all AI outputs.*
- **[medium]** Simultaneous interpretation quality in English/French may not meet professional standards with AI alone. — *Use platform interpretation features and consider professional human interpreters for live events.*
- **[low]** Short RFI response window (7 days) limits preparation. — *Respond quickly with capabilities, questions, and a clear statement of AI-assisted delivery model.*

## Human roles

- **Bilingual facilitator** (44%): Live facilitation, stakeholder engagement, and bilingual delivery require a human.
- **A/V technician** (17%): Requirement explicitly demands A/V support personnel during webinars and dry runs.
- **Project manager / client liaison** (16%): Client relationship, approvals, and accountability require a human.
- **Technical setup / QA** (9%): Platform accounts, final testing, and troubleshooting need human hands.
- **Content editor / QA** (14%): Human review of AI-generated notes, reports, registration lists, and survey results is necessary.

## Why not more AI

- Cannot replace a live human facilitator for stakeholder engagement and nuanced discussion.
- Cannot provide certified or qualified A/V personnel.
- AI-generated notes and reports may miss context and require human editorial review.
- Simultaneous interpretation quality in sensitive settings may not meet professional standards without human interpreters.
- Cannot satisfy mandatory supply arrangement qualifications or sign contracts.

## Requirements & compliance

| Ref | Requirement | Status |
| --- | --- | --- |
| R1 | Supplier must be qualified under the ProServices Supply Arrangement, Stream 9.15 – Facilitation Consultant. | gap |
| R2 | Provide a bilingual facilitator. | gap |
| R3 | Facilitator preferably has professional work experience and/or knowledge in online child sexual exploitation (OCSE) and/or gender-based violence. | unclear |
| R4 | Provide professional note-taking services for each webinar, including documentation of presentations, key findings, discussions, comments, questions and answers, conclusions, and recommendations (English only). | met |
| R5 | Provide three final reports, one for each webinar. | met |
| R6 | Provide A/V technical support personnel to assist throughout the webinars and participate in rehearsal sessions (dry runs). | gap |
| R7 | Virtual platform must accommodate a minimum of 200 participants. | met |
| R8 | Virtual platform must support events delivered in English, French, and bilingual formats. | met |
| R9 | Virtual platform must provide simultaneous interpretation functionality. | met |
| R10 | Virtual platform must include chat and/or Q&A features, as well as polling capabilities. | met |
| R11 | Virtual platform must include a downloadable resource section for event materials. | met |
| R12 | Virtual platform must prompt participants to complete a survey when exiting the event. | met |
| R13 | Provide registration management services, including coordination of participant registration and provision of a final participant list. | met |
| R14 | Develop, administer, and report an exit survey. | met |

## Key dates

- 2026-08-19T00:00:00+00:00 — Publication
- 2026-08-26T17:00:00-04:00 — Closing Date

## Gaps in source documents

- No detailed statement of work or evaluation criteria in source documents.
- No estimated contract value or budget.
- No exact webinar dates or participant profiles.
- No confirmation of security clearance requirements.
- No information on incumbent or existing platform.
- Mandatory ProServices Supply Arrangement qualification is not in the capability profile.

## Assumptions

- Three webinars are the only events; no additional onsite work beyond virtual delivery.
- A commercial webinar platform can be procured and configured by AI with human oversight.
- Human facilitator and A/V technician can be subcontracted if not in-house.
- AI transcription and summarization are acceptable for note-taking and reports with human review.
- No security clearance is required (not stated in the RFI).
- The RFI is a market sounding; an actual RFP may include more stringent requirements.

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*Generated by GovContract from public tender documents. Human review required before acting on bid decisions.*