# AI workability — Acquisition d’un système de notification d’urgence

*Buyer: Université Concordia · Source: canadabuys · Closes: 16 Sep 2026 00:00 UTC*

**AI workability: 61%** (majority AI-deliverable) · full RFP read · bid call: **MAYBE**

- Effort: 500 h total · 306 h AI · 194 h human (low confidence)

## Verdict

AI-majority possible; conditional go after scope clarification

## Bid call

**MAYBE** — AI can plausibly handle a majority of the work (61%) if the emergency notification system is software-centric with light integration. However, the notice is extremely thin, the document facts are mismatched, and physical installation and compliance requirements could exceed a small shop's capabilities. Proceed only after clarifying scope, confirming no security clearance/bonding is required, and validating the applicability of the Quebec municipal law requirements.

## Deliverables

| Deliverable | Mode | AI share | Hours |
| --- | --- | --- | --- |
| Bid preparation and compliance response | ai_assisted | 80% | 40 |
| Requirements analysis and solution design | ai_assisted | 60% | 60 |
| Software configuration and integration | ai_agent | 90% | 140 |
| Testing and quality assurance | ai_agent | 85% | 70 |
| Documentation and training material | ai_agent | 90% | 40 |
| Physical installation and on-site deployment | human_only | 0% | 90 |
| Project management and client communication | ai_assisted | 40% | 40 |
| Legal, financial, and contract compliance | human_only | 0% | 20 |

## Risks

- **[high]** Notice and document facts are extremely thin and mismatched (Quebec municipal law vs Ontario university emergency notification system). — *Request clarification from the buyer; base bid on the notice text and clearly state assumptions.*
- **[high]** Physical installation scope is unknown and could require on-site hardware work. — *Confirm whether hardware installation is included; subcontract to a local certified installer if needed.*
- **[medium]** Compliance with municipal procurement law (integrity declaration, AMP authorization, RENA) could reject the bid if mishandled. — *Engage legal counsel early; confirm thresholds and authorization requirements before bidding.*
- **[medium]** Small shop lacks standing offers, bonding, and large reference contracts. — *Leverage AI-driven proposal quality and consider teaming with a larger firm for credibility.*
- **[high]** Security clearance requirement could make the bid impossible. — *Confirm no facility security clearance is required; if it is, do not bid.*
- **[medium]** AI workability estimate may be too optimistic if the system is hardware-heavy. — *Re-estimate after receiving the full RFP; keep a human buffer for installation and integration.*

## Human roles

- **On-site installer/technician** (45%): Physical installation, cabling, hardware deployment, and site visits cannot be done by AI.
- **Project manager/client liaison** (12%): Client workshops, stakeholder facilitation, and relationship management require a person.
- **Requirements workshop facilitator** (12%): In-person or live discovery sessions need human facilitation and judgment.
- **Legal/compliance signatory** (10%): Contract signature, integrity declarations, and legal accountability require an authorized human.
- **Technical review/approval** (21%): Final approval of code, integrations, test reports, documentation, and proposal content needs human accountability.

## Why not more AI

- Cannot perform physical installation, cabling, or hardware deployment.
- Cannot sign contracts or provide legal/financial accountability.
- Cannot facilitate in-person client workshops or build trust with stakeholders.
- Cannot obtain security clearances or certified professional sign-offs.
- Cannot make final decisions on compliance with municipal procurement law without human legal review.

## Requirements & compliance

| Ref | Requirement | Status |
| --- | --- | --- |
| LCOM 4.1 | Any enterprise submitting a bid for a public contract must produce a written integrity declaration and attach it at the time of bid deposit; otherwise the bid is rejected. | met |
| LCOM 4.3 | Any enterprise wishing to conclude a public contract or subcontract of $1M or more for services, or $5M or more for construction and partnership, must obtain AMP authorization. | unclear |
| LCOM 4.2 | Before concluding a contract, a municipal organization must ensure each bidding enterprise is not registered in RENA. | met |
| LCOM art. 18 | Municipal bodies must conduct a serious needs assessment before any contract award; documentation is required only for contracts of $25,000 or more. | unclear |
| art. 29 | Open procedure must be used when contract expenditure is equal to or greater than the ministerial threshold ($139,000 since Jan 1, 2026). | unclear |
| LCOM art. 38 | The notice published on SEAO must include name of municipal body, contract object, duration, evaluation criteria, and other mandatory content. | unclear |
| LCOM art. 39 | If electronic submissions are allowed, sending and receiving electronic submissions must imperatively be done through SEAO. | unclear |
| Art. 42, 54-56 | Tender documents must describe evaluation criteria and weighting, and provide that price is a criterion, except for energy savings. | unclear |
| art. 31 | Professional services contracts must use a procedure with qualitative evaluation of offers; cannot be awarded solely on lowest price. | unclear |
| LCOM art. 39 | If a preferential margin is used, its details and percentage must be provided in the tender documents. | unclear |

## Evaluation criteria

- **Not specified in notice** (N/A): No evaluation criteria are provided for this tender; document facts reference generic municipal procurement criteria but applicability is unclear.
- **Price (if applicable)** (Unknown): Under LCOM, price must be an evaluation criterion unless an energy-savings criterion applies.
- **Quality criteria (if applicable)** (Unknown): Weighting must be described in tender documents; not available in the notice.

## Key dates

- 2026-08-17 — Published
- 2026-09-16 — Closing
- 2026-04-01 — LCOM entry into force (context)
- 2026-01-01 — Open-procedure threshold effective (context)

## Gaps in source documents

- Notice text is only the title and description; no detailed scope, technical requirements, or evaluation criteria.
- Document facts appear to be from a Quebec municipal procurement law guide, not the actual tender documents for the emergency notification system.
- No estimated value, contract duration, or security clearance requirements are provided.
- No information on whether the system includes hardware (sirens, speakers) or is software-only.
- No information on existing systems at Concordia University for integration.
- No evaluation criteria or weighting for this specific tender.

## Assumptions

- The emergency notification system is primarily software-based with some integration work; hardware installation is a minor or subcontracted portion.
- The buyer will accept a small independent shop without standing offers if the bid is compliant.
- AI agents can operate under human review for code, configuration, and documentation.
- The document facts about LCOM are part of the tender context and apply to the procurement process; legal compliance will be handled by a human.
- No facility security clearance is required for this project; if it is, the shop cannot bid.

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*Generated by GovContract from public tender documents. Human review required before acting on bid decisions.*