# AI workability — Acquisition d’une solution infonuagique d’inscription aux activités de…

*Buyer: Ville de Québec · Source: canadabuys · Closes: 15 Sep 2026 00:00 UTC*

**AI workability: 76%** (majority AI-deliverable) · full RFP read · bid call: **MAYBE**

- Effort: 1,230 h total · 929 h AI · 301 h human (low confidence)

## Verdict

AI agents can deliver roughly 76% of the effort for this cloud registration solution, with humans covering legal, client-facing, and security decisions. However, the tender package is too incomplete to confirm scope and evaluation; proceed only after obtaining full SEAO documents.

## Bid call

**MAYBE** — AI workability is high for a cloud registration app, and the shop can deliver with an AI-agent-first model. However, the source documents contain no actual tender requirements, evaluation criteria, or value, and municipal procurement under LCOM adds legal/integrity obligations that require human handling. Without the full SEAO tender package, a go decision is premature.

## Deliverables

| Deliverable | Mode | AI share | Hours |
| --- | --- | --- | --- |
| Requirements analysis & solution blueprint | ai_assisted | 70% | 80 |
| UX/UI design | ai_assisted | 80% | 100 |
| Frontend web application | ai_agent | 90% | 200 |
| Backend APIs & business logic | ai_agent | 90% | 250 |
| Database schema & data migration | ai_agent | 85% | 100 |
| Integrations | ai_assisted | 75% | 100 |
| DevOps & cloud deployment | ai_agent | 85% | 80 |
| Testing & QA automation | ai_agent | 85% | 80 |
| Documentation & training material | ai_agent | 90% | 60 |
| Security & compliance review | ai_assisted | 50% | 60 |
| Project management & client communication | human_only | 0% | 80 |
| Legal, contract & integrity compliance | human_only | 0% | 40 |

## Risks

- **[high]** Source documents are thin; no functional requirements, evaluation criteria, or value — *Obtain full SEAO tender package; contact buyer for clarifications before bidding.*
- **[medium]** Municipal procurement under LCOM adds legal/integrity obligations — *Engage Quebec procurement counsel; prepare integrity declaration and RENA verification.*
- **[medium]** Unknown contract value may trigger AMP authorization or bonding requirements — *Verify thresholds; confirm whether AMP authorization is needed; assess bonding needs.*
- **[medium]** Short 28-day bid window — *Use AI drafting and review pipelines to accelerate proposal preparation.*
- **[high]** No large municipal reference history may hurt evaluation — *Emphasize AI-agent-first delivery, propose agile pilot, and provide strong technical references from private sector.*
- **[high]** Citizen registration data raises privacy/security concerns (Loi 25) — *Include privacy impact assessment, Canadian hosting, and security review in proposal.*
- **[medium]** French-language and Quebec-specific requirements — *Use AI translation plus native French review; ensure all deliverables are bilingual.*

## Human roles

- **Legal & compliance officer** (3%): Signs bid, integrity declaration, verifies RENA/AMP, ensures LCOM compliance.
- **Project manager / client liaison** (6%): Runs workshops, manages stakeholder communication, makes scope/acceptance decisions.
- **Security & privacy reviewer** (2%): Approves security architecture, privacy impact, and compliance with Loi 25.
- **Product owner / UX approver** (4%): Makes final product decisions and approves user experience.
- **Integration coordinator** (2%): Coordinates access to Ville de Québec APIs/credentials and validates integration contracts.
- **QA lead** (1%): Reviews AI-generated test plans and approves release readiness.
- **DevOps / cloud admin** (1%): Approves production deployment and cloud account configuration.

## Why not more AI

- Cannot sign legally binding documents or submit the bid on SEAO.
- Cannot attend in-person client workshops or build trust with municipal stakeholders.
- Cannot provide certified security audits, professional sign-offs, or legal opinions.
- Cannot guarantee LCOM/RGC/AMP compliance without human legal review.
- Cannot perform physical installation or on-site work (not expected for cloud solution).
- Cannot make final commercial decisions on price, scope, or acceptance criteria.

## Requirements & compliance

| Ref | Requirement | Status |
| --- | --- | --- |
| LCOM art. 4.1 | Toute entreprise présentant une soumission doit produire par écrit une déclaration d'intégrité et la joindre à la soumission au moment du dépôt; sinon la soumission est rejetée. | met |
| LCOM art. 4.2 | Avant de conclure un contrat, l'organisme municipal doit s'assurer que chaque entreprise ayant déposé une soumission n'est pas inscrite au RENA. | met |
| LCOM art. 4.3 | L'autorisation de l'AMP est requise pour les contrats de services d'au moins 1 M$ et pour les contrats de construction et de partenariat d'au moins 5 M$. | unclear |
| LCOM art. 18 | Les organismes municipaux doivent procéder à une évaluation sérieuse de leur besoin avant d'entreprendre toute procédure d'attribution de contrats. | unclear |
| LCOM art. 29 | Une procédure ouverte doit être utilisée lorsque la dépense du contrat est égale ou supérieure au seuil décrété par le ministre. | unclear |
| LCOM art. 31 | Un contrat de services professionnels doit faire l'objet d'une procédure comportant une évaluation qualitative des offres. | unclear |
| LCOM art. 38 | Le notice publiée sur SEAO doit inclure l'objet, la durée, les critères d'évaluation, etc. | gap |
| LCOM art. 39 | Si les soumissions électroniques sont permises, l'envoi et la réception doivent se faire par le SEAO. | met |
| LCOM art. 49 | L'ouverture des soumissions doit se faire publiquement en présence d'au moins deux témoins. | met |
| LCOM art. 50 | La procédure d'attribution suivant le prix proposé le plus bas ne comporte pas d'évaluation qualitative et ne peut pas être utilisée pour des services professionnels. | unclear |
| RGC | Les organismes municipaux doivent adopter un règlement sur les contrats (RGC) couvrant tous les contrats. | unclear |
| Tender documents | Full tender package (functional specs, evaluation, contract terms) not provided in source data. | gap |

## Evaluation criteria

- **Prix proposé le plus bas** (unknown): Possible if classified as goods/supply; no tender-specific weight available.
- **Évaluation qualitative des offres** (unknown): Mandatory for professional services; actual criteria not in source docs.
- **Spécifications techniques fonctionnelles** (unknown): LCOM requires performance/functional specs; not provided in source docs.
- **Preferential margin** (up to 10%): Possible under LCOM art. 39/8.2.5.1; not confirmed in tender docs.

## Key dates

- 2026-08-18 — Publication
- 2026-09-15 — Closing
- 2026-04-01 — LCOM entry into force
- 2026-01-01 — Open procedure threshold effective

## Gaps in source documents

- Actual tender documents (SEAO) not provided; only notice and legal background.
- No functional requirements, technical specifications, or user stories.
- No evaluation criteria or weighting for this specific tender.
- No estimated contract value, duration, or renewal options.
- No security/privacy requirements (e.g., Loi 25, hosting location).
- No integration details with existing Ville de Québec systems.
- No information on incumbent solution or data migration scope.
- No clarification on whether this is goods (SaaS licence) or services (custom development).

## Assumptions

- Cloud-based activity registration means a citizen-facing web app with admin backend, payments, and reporting.
- No physical installation or on-site presence is required.
- Contract value is likely below $1M, so AMP authorization may not be required; must verify.
- French-language deliverables are required.
- Buyer will provide API access and credentials for integrations.
- AI agents can operate with light human review under the shop's AI-agent-first model.
- No facility security clearance is required for this cloud solution.
- Full tender documents will be obtained from SEAO before final bid decision.

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*Generated by GovContract from public tender documents. Human review required before acting on bid decisions.*